Using Engage Portfolio

Students/Faculty > Community Groups / Portfolio > Using Engage Portfolio

Engage offers access to a portfolio that allows users to centralize their work from multiple courses in one place, showcase their work to others, and track progress towards academic and professional goals.

Engage Portfolio is available to any user who is enrolled in a community group that has the portfolio configured. While it was primarily designed for students, faculty can also create a portfolio if desired.

This document illustrates how to access and add content to the Engage portfolio, share it with others, and manage its data.

Accessing Your Portfolio

  1. From your community group page, click the Portfolio link.

    Note: Depending on how your community group has configured portfolios, it may have a different name.

    Portfolio link highlighted in a community group
  2. The portfolio loads in a frame inside Engage.

    The first time you access the portfolio, you will be asked to agree to a terms and conditions statement. Read it by clicking the Terms and Conditions link. Then, select the checkbox and click Get Started.

    Terms and Conditions notice
  3. The main portfolio page appears. From this point forwards, you will be able to access the portfolio from inside Engage by navigating to your community group page and clicking the Portfolio link.

    Main portfolio page upon first login
  4. However, if you graduate or leave your educational institution, you will want to retain access to your portfolio. In other words, you must have a way to access your portfolio without being logged into Engage. Access can be preserved by defining an email address and password for your portfolio user. This allows you to access your portfolio from anywhere.

    To begin this process, click the user profile icon and then Edit Profile.

    Edit Profile link highlighted under the user profile icon
  5. The Edit Profile page displays the following:

    1. Public Link: The URL of the portfolio site.

    2. Email: The email address associated with your portfolio user.

    3. Password: The password associated with your portfolio user.

    The first time you access your portfolio through Engage, a user is created for you on the portfolio site represented by the public link. When this occurs, your portfolio user inherits the email address associated with your Engage user and is given a random password.

    Before graduating or leaving your educational institution, make sure you define an email address that you will continue to use. Then, set a password. Click the Save Changes button.

    Edit Profile page displaying the public link, email, and password
  6. Once you have defined an email and password, you can always access your portfolio by entering the public link in your browser's address bar and logging in with your email and password.

    Internet browser where a user has typed the public link of the portfolio site in the address bar

Adding Portfolio Content

  1. The portfolio consists of four tabs:

    1. Overview: This tab functions as the home page for your portfolio.

    2. Professional Activity: This tab centralizes information about your professional and volunteer experience, as well as any memberships, publications, and certifications you have.

    3. Coursework: This tab lists coursework you have created. Engage content like forum posts and assignment submissions can be exported to the portfolio. Alternatively, you can upload files directly.

    4. Learning Outcomes: This tab lists learning outcomes. The program you are studying at your educational institution can define learning outcomes here, but students can also add their own.

    Overview, Professional Activity, Coursework, and Learning Outcomes tabs highlighted on the main portfolio page
  2. The Overview and Professional tabs contain several blocks that you can edit by clicking the pencil icon.

    This opens a text editor that allows you to modify the content. You can perform functions such as inserting links, images, and files. More detailed information on how to use the different features of the text editor can be found here.

    Click the Save button to save your changes, or the Cancel button to discard your changes.

    Pencil icon highlighted in the Personal Statement block
    Edit Block window that appears with a text editor
  3. To delete a block, click the delete icon.

    Delete icon highlighted in the Personal Statement block
  4. To move a block to a different location within the tab, click and drag the block's move icon until the desired location is reached.

    Move icon highlighted in the Personal Statement block
  5. If you wish to create additional blocks, click one of the Add New Block links in the current tab.

    Add New Block link

Uploading Files

  1. You can export content directly from Engage to your portfolio.

    For example, the following instructions demonstrate how to export an Engage assignment submission to the portfolio.

    From an Engage assignment page in which you have uploaded a file, click Export to Portfolio.

    Export to Portfolio link highlighted in an Engage assignment page
  2. Select Engage Portfolio from the dropdown and click Next.

    Engage Portfolio selected in the Select Destination dropdown
  3. You can now navigate to your portfolio and see your file listed in the Coursework tab.

    The portfolio automatically creates a row for your course in the left column and associates the exported file with it.

    In this example, because the file that the student exported was for their NURS 304 course, the portfolio created a "NURS 304" row and associated the assignment with it.

    Coursework tab lists the NURS 304 course, and the uploaded assignment file is found underneath
  4. Files exported from Engage will also be listed in the Portfolio Files page of the portfolio.

    Portfolio Files page of the portfolio lists the uploaded assignment file
  5. If you wish to upload a file to the portfolio directly, you can do so by clicking Upload New File.

    Upload New File button highlighted in the Portfolio Files page
  6. Drag and drop the desired file into the window that appears, or click the window and browse to the file on your computer.

    Upload a File window that reads Drop Files Here or Click to Upload
  7. The uploaded file appears in the Portfolio Files page.

    A new file named NURS_304_Nursing_Licensure_Requirements.docx has been uploaded to the Portfolio Files page
  8. Note that the Coursework tab will not automatically list files that are uploaded using this method. Only files exported from Engage will automatically be associated with a course.

    If you wish to associate a file with a course, navigate to the Coursework tab and click Get File underneath the desired course.

    Get File link highlighted underneath NURS 304 course in the Coursework tab
  9. The Portfolio Files page loads. Using the checkbox, select the file you wish to associate with the course. Then, click Add Files to Page(s).

    Checkbox and Add Files to Page(s) button highlighted in the Portfolio Files page
  10. The Coursework tab loads. The file is now associated with the course.

    Coursework tab now lists the NURS_304_Nursing_Licensure_Requirements.docx file underneath NURS 304

Linking a File

  1. To link to a file that has been uploaded to the portfolio, click Edit in a block in your portfolio. Next, highlight some text and click the Link button.

    In the example illustrated below, Lisa Student has edited the Education block and will turn the highlighted text into a link to a file she has uploaded.

    Text editor for the Education block has the following text highlighted: Click here to view the licensing requirements I have met.
  2. Click Browse Server in the window that appears.

    Browse Server button is highlighted in the Link window
  3. Select the file that should be linked.

    A file named NURS_304_Nursing_Licensure_Requirements.docx is selected
  4. The Link window will refresh with an automatically generated path to the selected file. Click OK.

    OK button is highlighted in the Link window
  5. The link now appears in the text editor window for the block. Click Save.

    Save button is highlighted in the Edit Block window for the Education block.
  6. The block now contains the link to the uploaded file.

    The link appears in the Education block for Lisa Student.

Sharing Your Portfolio

  1. You can generate direct, public links to your portfolio so that you can show it to others.

    For example, you can create a link that a potential employer could use to review your portfolio during an interview.

    To create one of these links, click the Share Portfolio icon. Then, click Create New Share.

    Create New Share link highlighted on the Share Portfolio page
  2. A window appears that allows you to configure which tabs of your portfolio will be visible to those who access the link.

    Select the tabs you wish to share and click Next Step.

    Window appears with checkboxes listing the name of each portfolio tab: Overview, Professional Activity, Coursework, and Learning Outcomes
  3. Define the Timeframe in which people should be able to access your shared portfolio using this link. You can also give your shared portfolio a Title that will appear at the top of the page.

    Click Generate URL after you have completed these fields.

    Timeframe and Title text entry fields
  4. The public link appears on screen. Anyone that you give this link to will be able to view your portfolio by entering it in their browser.

    Screen that appears with the generated link
  5. Each generated link to your portfolio is listed on the Share Portfolio page.

    Note: If you wish to delete a link and make it no longer accessible, click the trash can icon.

    Share Portfolio page now lists the generated link as a row. A trash can icon is located at the far right of the row.